Secretary

Purpose:

To maintain accurate meeting minutes of District business meetings, and to keep accurate and up-to-date listings of District officers (GSR’s, committee heads, DCM, etc.). See, also, page S43 of the Service Manual.

Duties:

  1. Taking minutes of the District 23 business meeting, and any other business (such as yearly District inventory) being conducted at those meetings. Special care should be taken to note motions made and whether they pass or fail.

  2. Typing of minutes from the business meetings, and making copies for distribution. Minutes should include an attendance list from each business meeting.

  3. Distributing completed copies of the District’s business meeting minutes within two weeks following the meeting to all District Officers and GSRs.

  4. Maintain an up-to-date record of all District 23 service committee members (name, address, phone number) to include DCM, alternate DCM, secretary, treasurer, GSRs, and all Committee chairpersons.

  5. Passing prior year’s minutes onto Archives as directed.

  6. Maintain (on disk) and keep District 23 Meeting Minutes with the help of the DCM, and/or their Alternate, having copies available to all new voting members of the District committee.